Lodging

Lodging

 

Overview:
Business travel lodging is reimbursable when the site is over a 50-mile radius from the traveler's residence or office.  Hotel costs must be reasonable; if in doubt, please contact your Business Office Fund Manager prior to booking.


Hotel Booking:
The University has negotiated special rates at several nationwide hotel chains:  Marriot, Starwood, and Wyndham.  Discount codes and additional information can be found here.  Additionally, the UCLA Travel Center has negotiated rates at individual properties.  Lodging reservations can be made by contacting the Travel Center via email or phone.


Reimbursement:
Travelers seeking domestic lodging reimbursement must submit the request using the Travel Express reimbursement systemAll of the following documentation must be provided:

  • Original, itemized receipt showing a zero balance due
  • Proof of payment
  • Business purpose of the travel

Additional Notes:

  • The University cannot reimburse for travel package deals purchased from internet vendors (e.g. Expedia, Travelocity, Orbitz) unless an itemization of each expense type can be provided.
  • Different guidelines apply for lodging expenses relating to foreign travel.  Please see our Foreign Travel section for more information.
  • Several cities in California allow exemption from occupancy taxes for University employees on business travel.  Details can be found at the UCLA Travel website.


Updated 5/4/11