Foreign Travel
Foreign Travel
Overview:
Foreign travel includes all travel outside of the continental U.S. including Hawaii and Alaska. University travelers should claim daily per diem for meals and lodging expenses related to foreign travel. The University follows the per diem rates published by the U.S. Department of State (current rates can be located at the UCLA Travel website). All other types of foreign travel expenses are reimbursed in accordance with the same University guidelines set forth for domestic travel.
Reimbursement:
Travelers seeking foreign travel expense reimbursements must submit their requests using the Travel Express reimbursement system. When claiming the daily per diem for meals and lodging, the traveler is not required to submit receipts. Documentation supporting the number of days claimed is still required (e.g. airfare itinerary, PTA number) in addition to the business purpose of the travel. Travelers seeking reimbursement of actual costs in lieu of per diem must provide original itemized receipts and proof of payments.
Reimbursements for all other types of foreign travel expenses are reimbursed in accordance with the same University guidelines set forth for domestic travel. Please visit our other sections under Travel for other reimbursement guidelines.
Additional Notes:
- Additional documentation is required when reimbursing foreign visitors. Please visit the UCLA Travel website for additional information.
- Travelers may claim foreign per diem or request reimbursement for actual expenses; a combination of the two options is not allowed within the same expense type
- Reimbursement of actual costs in lieu of foreign per diem cannot exceed 300% of the applicable federal rate
- Further restrictions apply if the foreign travel is in excess of 30 days in one location; please contact your Fund Manager for additional details
Updated 5/4/11