E-mail List Usage Guidelines

 

General Usage Guidelines

  • Lists are to be used only by UCLA Anderson School students, alumni, staff, and faculty.
  • When posting to a list, sender will identify him/herself with her name and UCLA Anderson class year (e.g. Joe Bruin, ’68; Josephine Bruin, ’99)
  • You must first be a member of a list to be able to send a message to that list.
  • When replying to an e-mail, do not use “Reply All” to send a message to the originator of an e-mail.
  • Communications to the list should be from an alumnus or alumna. Use good judgment when sending information generated by third parties.
  • Avoid the use of pejorative responses to emails sent to the group. If the email does not interest you, simply delete it. Abusive language directed at others may result in removal from the list.
  • Be sensitive to the fact that many e-mail programs limit the size of attachments, or limit the total size of the user’s inbox. Do not send large attachments, or e-mails with graphical treatments that require large amounts of memory.
  • In general, do not send charitable solicitations to the group.
  • Access to the lists is a privilege, not a right.  Abuse will result in removal of access to the lists.
  • When sending a message to multiple lists, e-mail all of the lists at once to avoid duplicate messages being sent to users.
  • Any changes made to the preferred email address may require up to two days to take effect. Please contact us if your changes haven't taken effect after two days.
  • Direct messages or replies to the forum sub-lists only when you believe they will be of wide interest, otherwise, direct them to individual e-mail addresses.
  • Use caution when discussing products. Information posted on the lists is available for all to see, and comments are subject to libel, slander, and antitrust laws.
  • Remember that this is an international forum, thus be sensitive to cultural, religious, and racial issues so that messages will not be misinterpreted.
  • The discussions on the lists are meant to stimulate conversation, not to create contention. Differences of opinion should be expressed in a professional manner.
  • Offer comments that are collegial in tone, without unprofessional behavior or hostility (i.e. ad hominem personal attacks or any other malevolent behavior.) Libel (written information intended to harm another person's reputation) and slander (falsely spoken information which damages another) are prohibited.
  • The Listserv is to be used as a forum for the sharing of professional information and not as a means of electioneering, advancing personal or another's professional gain, advertising professional services, or for any other personal or monetary gain.
  • Do not post commercial messages. The cyberspace term for this is spamming. Contact people directly with products and services that you believe would help them profit/gain.
  • The UCLA Anderson Alumni Listserv manager reserves the right to remove from the Listserv any Listserv member who violates the rules and regulations or whose communications on the Listserv are, in the judgment of UCLA Anderson Alumni Network, problematic for any reason.
  • Use significant discretion in emailing to multiple listservs. Some ISPs deliver one email per listserv, causing a recipient that is on more than on listserv to receive more than one of the same email.
  • If you are attempting to communicate to the entire alumni base, utilize the UCLA Anderson Alumni LinkedIn Group, rather than listservs.
  • Lists are meant to be a conversation amongst UCLA Anderson alumni. Subscribers are prohibited from taking individual subscriber emails (e.g John.doe@aol.com) and then populating their own contact databases with these alumni emails. If an alumnus wants to use another alumnus' email address for their own contact database, they must first directly reach out to the desired alumnus, and obtain permission to use their email address. 

Appropriate List Uses

  • UCLA Anderson Event announcements
  • Official school news
  • Job postings
  • Networking (e.g. professional advice, new business announcements)
  • Referral requests

Inappropriate List Uses

  • Political/government agendas are not appropriate for any list with the exception of politics.alumni.

Discouraged List Uses

  • Purposes of commerce – Posting items or property for sale or rent (e.g. cars, refrigerators, apartments).  Must use subject line label SPAM. Note: Non-professional list messages are prohibited on the bay.area.alumni and la.alumni listservs. Use bay.area.off-topic and la.off-topic for SPAM and non-professional purposes.

Subject Line Labels

  • SPAM – This label is used to communicate something that will likely only be useful to a small sub-set of alumni.  e.g., SPAM: Need specialist in entertainment law. Note: Non-professional list messages are prohibited on the bay.area.alumni and la.alumni listservs. Use bay.area.off-topic and la.off-topic for SPAM and non-professional purposes.
  • JOB – This label is used when sending out notice of a job opening. Job postings are welcome regardless of whether it is for an alumnus/na’s company or another company.  Use a descriptive line.  e.g., JOB:   Senior Product Marketing Manager - Intel - Santa Clara.
  • EVENT – This label is used to announce an upcoming event.  e.g., EVENT: 11/6 Distinguished Speakers Series.

How to post to a list:

  • Send an e-mail to the name of the list (example: la.alumni@anderson.ucla.edu)
  • Send from your preferred e-mail account in your alumni profile in the directory
  • Make sure you are subscribed to a list to post a message
  • Note that some lists are restricted for only administrators to post
  • Please read the usage guidelines before subscribing to a list.